You'll have greater success with your IT projects if they exhibit these characteristics:
- a clear committed sponsor - a project sponsor has to be fully engaged in the project, be available throughout, make timely decisions, approve changes to scope, timetable or resources, and mobilize resources when required.
- a clear business case - a presentation on the reasons for a project including the strategic fit, an analysis of alternatives, a cost-benefit analysis, identify risks, and a justification of the proposed solution.
- a well-constructed project charter - this includes such items as the project purpose and description, goals, project scope, deliverables, schedule, milestones, budget estimate, change management process, team roles, success metrics, and more.
- a communications plan - all successful projects have a clear communications plan. Identify who needs to be notified of what and when.
- a change control process - all projects experience hiccups and you need to manage these unexpected changes in a clear, expeditious fashion with sign-off by the project sponsor.
- project summaries - regular communications to all stakeholders on the project status.
- issues log - a detailed, managed list of all issues arising during the project and how they get solved.
- an effective post-implementation follow-up including lessons learned - after the project is completed, follow-up is required to ensure the project's stated objectives were met. Be sure to document what was learned from this project so you can apply these lessons to future projects.
Question: in your organization does the Project Management Office just monitor IT-related projects or does it oversee all projects including business-related projects?
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